Manage fleet accounts with custom payment terms, unit-level vehicle tracking, preventive maintenance schedules, and bulk invoicing. Built for shops that service commercial and municipal fleets.
Create dedicated fleet accounts for every company, municipality, or organization you service. Each account stores billing contacts, payment terms, authorized signers, purchase order requirements, and negotiated pricing. When a fleet vehicle arrives, your advisor pulls up the company account and every policy is already in place -- no guessing about rates, no chasing approvals from the wrong person.
| Unit | Vehicle | Mileage | Status |
|---|---|---|---|
| APX-01 | 2022 Ford Transit | 48,200 | Active |
| APX-02 | 2021 Ram ProMaster | 62,800 | Service Due |
| APX-03 | 2023 Chevy Express | 31,400 | Active |
| APX-04 | 2020 Ford F-250 | 87,100 | In Shop |
| APX-05 | 2022 Ford Transit | 52,600 | Active |
Every fleet vehicle gets a unit number that your team and the fleet manager both recognize. BayOS tracks each unit with its own mileage, service history, assigned driver, and current status (active, in shop, service due, or out of service). When the fleet manager calls about “Unit APX-04,” your advisor pulls it up instantly and sees everything -- no VIN lookups, no year/make/model guessing.
Set preventive maintenance schedules per vehicle based on mileage intervals, time intervals, or both. When a unit hits its oil change interval at 5,000 miles or its brake inspection at 30,000 miles, BayOS automatically alerts the fleet manager and your service team. Fleet customers stay on schedule, your bays stay full, and nobody has to manually track hundreds of maintenance windows.
Fleet customers do not want 14 separate invoices every month. BayOS consolidates all repair orders for a fleet account into a single monthly statement broken down by unit number. Negotiated pricing -- whether it is a flat parts discount, a custom labor rate, or both -- is applied automatically so your team never has to remember to adjust a price. Statements can be emailed as PDF or printed for mailing.
See how BayOS simplifies fleet account management so you can service more vehicles with less admin overhead.